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Preventative Maintenance Plans: 5 Common Mistakes

5 common mistakes in preventative maintenance plans

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What happens when your equipment breaks down, fails, or malfunctions? Without a preventative maintenance plan, your business is at risk of failing. Whether you own a small business or corporation, preventative maintenance is essential for business success.

Your preventative maintenance plan should include the steps to take in the event your equipment breaks down. It should also include the necessary steps to perform to make critical emergency repairs. A preventative maintenance plan allows you to think months in advance to help you prepare for the what-ifs.

If you are like many business owners, planning for potential disasters is terrifying and uncomfortable. However, a preventative maintenance plan can give you peace of mind if you avoid these five common mistakes.

1. Inadequate Equipment Inventory

Your entire business could fall apart without proper equipment inventory. The equipment that is an asset to your business needs to be on the plan. If you’re having trouble deciding which equipment should be included in your plan, consider its function and purpose.

A piece of equipment that is expensive to repair and would disrupt the flow of business belongs to your preventative maintenance (PM) plan. Equipment that does not bring value to your business, does not belong on your PM plan.

Your equipment inventory needs to include as many details as possible, including the serial number, make, model, and information regarding the parts of the equipment that requires frequent repairs. One of the roles of a PM plan is to eliminate the guesswork of making repairs.

If your PM plan lacks essential equipment information, the information provided will be inaccurate and cause significant problems in the future.

2. Poor Schedule Compliance

You need to set a schedule to ensure the optimal performance of your equipment. This task may seem simple, but setting a schedule can become a challenge because it needs to be updated regularly.

You need to monitor your PM plan closely and make adjustments when necessary, especially if you have only one PM plan in place. You need to know what schedule best fits the needs of your business.

The manufacturer may recommend that you check and change equipment filters every two or three months. If the equipment is a crucial component of business operations, you will use it more often. This could mean that you need to change it more frequently. You also need to account for the disruption its lack will cause.

3. Not Consulting the Right Team Members

Every team member and management in the maintenance department needs to be aware of the proper procedures for handling emergencies. Communication is important for a business to operate with minimal errors and setbacks.

Proper communication ensures everyone knows their role and responsibilities in the case of an emergency. The correct procedures should be written down to make sure the right steps are followed. Without the right team members and communication, you risk stopping a project before it can begin.

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4. Unclear Instructions for Inspectors/Technicians

Transitioning is difficult, especially when a business is trying to get rid of their non-productive habits. The job of preventative maintenance is clear. You need to plan for disasters instead of waiting until disaster strikes to figure out what to do. The instructions you provide for your team and managers should be clear and concise. Providing clear instructions for every piece of equipment helps prevent costly mistakes, whether your maintenance schedule is a daily, weekly, bi-weekly, monthly, quarterly, semi-quarterly, or annual process.

5. Failure to use the right technology

Failing to use the proper technology causes you to follow your competition instead of leading by example. Without innovative technology, your business will remain in the shadow of other businesses that are using technology that makes their business effective.

Using the right technology includes staff members and equipment. Using innovative technology helps your business become a leader in its industry and reduces operating costs, which saves you thousands of dollars each year.

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Field Eagle provides effective inspection solutions for high-risk industries. The award-winning software serves a variety of industries, including:

  • Mining industry inspection software
  • Oil and gas inspection software
  • Construction inspection software and reports
  • Heavy equipment inspection software, and much more!

Field Eagle offers affordable solutions that allow you to maintain high expectations for your business. We understand how difficult running a business is, and we provide innovative solutions that will help you work smarter, not harder.

Our inspection solutions help you turn a would-be hectic, frustrating, and stressful workday into a day where things go according to plan, by providing reports with accurate information and tools that have the features your business needs to succeed.

You can be your best when you have the equipment that promotes success, and that’s where we come in to help. We provide a variety of solutions that will help you take your business to the next level of success. Field Eagle is a name and brand you can trust with your business. We are dedicated to helping you achieve your short-term and long-term goals through innovative technology and its features.

At Field Eagle, we know how essential preventative maintenance is to businesses in all industries, which is why we are here to provide effective solutions. We offer preventative maintenance software that meets the needs of your business and exceeds your expectations. We’re here to help you avoid making these five common preventative maintenance plan mistakes and better your business.

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